Earlier today, I saw this tweet from GovLoop Founder Steve Ressler:
So I did a quick search of GovLoop and found a TON of content and conversations (see below). Also, I started creating a GovLoop Guide on Archiving. Want to help me finish it? Send me a message.
GOVLOOP RESOURCES
>>>BLOGS
• Email, records, content, information, knowledge – What’s a records manager to do?
https://www.govloop.com/profiles/blogs/email-records-content
• Fast Records Management (#ERM) Facts from New AIIM Survey
https://www.govloop.com/profiles/blogs/fast-records-management-erm
• Lost Conversations, Lost Decisions, Lost History…
https://www.govloop.com/profiles/blogs/lost-conversations-lost
• Public Records…Tools to Archive Twitter and Facebook
https://www.govloop.com/profiles/blogs/public-recordstools-to-archive
• Records Keeping in a Web 2.0 World
https://www.govloop.com/profiles/blogs/records-keeping-in-a-web-20
• The Archiving Challenge
https://www.govloop.com/profiles/blogs/the-archiving-challenge
• The Commisar Vanishes
https://www.govloop.com/profiles/blogs/the-commissar-vanishes
• What Social Middleware Means for Government
https://www.govloop.com/profiles/blogs/what-social-middleware-means
>>>FORUMS
• Archiving Twitter as a Public Record
https://www.govloop.com/forum/topics/archiving-twitter-as-a-public
• HIPAA, Text Messaging and Archiving. Who’s Doing It and How?
https://www.govloop.com/forum/topics/hipaa-text-messaging-and
• What the Feds Must Archive
https://www.govloop.com/forum/topics/what-the-feds-must-archive
• Twitter Archiving for Government
https://www.govloop.com/forum/topics/twitter-archiving-for
>>>GROUPS
• E-Government
https://www.govloop.com/group/e
• Government 2.0 Club
https://www.govloop.com/group/government20club
• Knowledge Management in Government
https://www.govloop.com/group/knowledgemanagementingovernment
• Records Management Community of Interest
https://www.govloop.com/group/recordsmanagementcommunityofinterest
ADDITIONAL RESOURCES
• Administration issues solicitation to archive social media content
http://www.nextgov.com/nextgov/ng_20090903_1103.php
• Archiving Content/Web Records
http://www.usa.gov/webcontent/reqs_bestpractices/laws_regs/web_records.shtml
• Department of Defense
http://www.defense.gov/Blog_files/Blog_assets/20100301_Floyd_transcript.pdf
• Massachusetts Social Media Policy
http://www.mass.gov/?pageID=mg2utilities&L=1&sid=massgov2&U=utility_policy_social_media
• NASCIO – Ready for the Challenge? State CIOs and Electronic Records: Issues, Opportunities and Best Practices
http://www.nascio.org/publications/documents/NASCIO-E-RecordsChallenges.pdf
• North Carolina Office of the Governor Best Pratices for Social Media Usage
http://www.records.ncdcr.gov/guides/best_practices_socialmedia_usage_20091217.pdf
• Records Management Implications of Social Media Tools: Thoughts from the Archivists’ Legal Counsel
http://www.archives.gov/records-mgmt/pdf/raco2009-baron.pdf
• Should Govts Archive Social Media Posts
http://www.futuregov.net/articles/2010/feb/09/should-govts-archive-social-media-posts/
• Wisconsin Attorney General J.B. Van Hollen Opinion on Public Records
http://www.doj.state.wi.us/ag/opinions/2009_12_23Peckler-Dziki.pdf
Thanks for sharing these.
Now I’m preparing my tax personally, so I was gathering the document retention guidelines I found for my personal information. I hoped to find similar, definite guidelines for social media and other information at work in government.
Social Media Retention and even website retention is new for governments.
You’re welcome, Barbara. In some ways it’s new, in some ways, I’m thinking many of the requirements for email and voicemail – other forms of digital content – would still apply…except for the sheer proliferation of content. So maybe it’s the amount vs. the content itself.
Managing, archiving and preserving born digital government content and records in any format is a challenge. For additional perpspective see our NASCIO brief – http://www.nascio.org/publications/documents/NASCIO-E-RecordsChallenges.pdf
Both Massachusetts and Utah have addressed this issue. Example see –
http://www.mass.gov/?pageID=mg2utilities&L=1&sid=massgov2&U=utility_policy_social_media
Excellent resources – thank you, Doug! In fact, I’ve updated the blog post above to include them.
Thank you so much! Abiding by public records laws in the ways of retention, is the main reason my municipality has yet to move forward to social networking!